CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant [cid:5e68de7a-1ff9-4afe-8cdc-43e7309720a2]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA>
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/> [https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqlt...] <https://twitter.com/emsa_europe> [https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vT...] <https://www.instagram.com/emsa.europe/> [https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4...] <https://www.linkedin.com/company/european-medical-students-association> [https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7ws...] <https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant [cid:ii_19d8666427917750b581]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA>
Hi Pedro, just a quick note to say that you won’t find many explicit mentions of EMSA in the version of the proposal I circulated a short while ago. This reflects the late inclusion of EMSA in the proposal, but we will need to make your role more explicit. Please, feel free to make suggestions as to where this should be emphasised in the text. Thank you. Franco From: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Sent: 13 April 2026 13:56 To: Giulia Calì <gcali@isinnova.org> Cc: secretary@emsa-europe.eu; treasurer@emsa-europe.eu; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A) CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/>[https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqltmOkjp3yop0bK3mIWCHsVd7k_ZouuU1EGUS2AF8O41L5bwtVjE09eVuhrkBzgXK-TnIO57TcMTWLhN6K4zr9oNpvwU_LcI1]<https://twitter.com/emsa_europe>[https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vTMA4rU1APp9DU8Zjfx648CTtQTZqyDgt1hyC8CNE58tXE0UxJP8QupJoOciqcQZRENMTkRt3Y2jKD6H2DP1V8MEPqzvdK_V]<https://www.instagram.com/emsa.europe/>[https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4h-J9MTPoHVw-VuuEFwiojcc0e51RPgHWYMZKPDbtkCsTpQesy0cl3Fny_cstKI3oNCwrT8pnBN9lJ6fBS0KekMZv4OFWbD]<https://www.linkedin.com/company/european-medical-students-association>[https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7wsPaOHW0gALu2xeXejVuUr4nyglM9Zk2O9xVPosC2moUcp2qyDwp0fxiAReUhcSA_n4YvaazHCzfF3lh9pev-v9tCBmsicYU]<https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant [cid:image001.png@01DCCB51.5F2F09E0]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA>
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Hello Franco, yes I am aware, while reading the proposal version I will comment on where I believe we can contribute in order to make our role more explicit and afterwards fill in the form to adapt it to the proposal . On another note, did you circulate the proposal through email? Unfortunately, I`m not able to find it. Thank you, Pedro On Mon, Apr 13, 2026 at 1:25 PM Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> wrote: Hi Pedro, just a quick note to say that you won’t find many explicit mentions of EMSA in the version of the proposal I circulated a short while ago. This reflects the late inclusion of EMSA in the proposal, but we will need to make your role more explicit. Please, feel free to make suggestions as to where this should be emphasised in the text. Thank you. Franco From: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> Sent: 13 April 2026 13:56 To: Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> Cc: secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>; treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A) CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/>[https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqltmOkjp3yop0bK3mIWCHsVd7k_ZouuU1EGUS2AF8O41L5bwtVjE09eVuhrkBzgXK-TnIO57TcMTWLhN6K4zr9oNpvwU_LcI1]<https://twitter.com/emsa_europe>[https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vTMA4rU1APp9DU8Zjfx648CTtQTZqyDgt1hyC8CNE58tXE0UxJP8QupJoOciqcQZRENMTkRt3Y2jKD6H2DP1V8MEPqzvdK_V]<https://www.instagram.com/emsa.europe/>[https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4h-J9MTPoHVw-VuuEFwiojcc0e51RPgHWYMZKPDbtkCsTpQesy0cl3Fny_cstKI3oNCwrT8pnBN9lJ6fBS0KekMZv4OFWbD]<https://www.linkedin.com/company/european-medical-students-association>[https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7wsPaOHW0gALu2xeXejVuUr4nyglM9Zk2O9xVPosC2moUcp2qyDwp0fxiAReUhcSA_n4YvaazHCzfF3lh9pev-v9tCBmsicYU]<https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant [cid:ii_19d8704a5b84cff311]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA>
Ah! Sorry. You may not yet have been added to the Consortium group address. I will forward it now. Franco From: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Sent: 13 April 2026 15:35 To: Sassi, Franco <f.sassi@imperial.ac.uk> Cc: secretary@emsa-europe.eu; treasurer@emsa-europe.eu; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: Re: project proposal Hello Franco, yes I am aware, while reading the proposal version I will comment on where I believe we can contribute in order to make our role more explicit and afterwards fill in the form to adapt it to the proposal . On another note, did you circulate the proposal through email? Unfortunately, I`m not able to find it. Thank you, Pedro On Mon, Apr 13, 2026 at 1:25 PM Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> wrote: Hi Pedro, just a quick note to say that you won’t find many explicit mentions of EMSA in the version of the proposal I circulated a short while ago. This reflects the late inclusion of EMSA in the proposal, but we will need to make your role more explicit. Please, feel free to make suggestions as to where this should be emphasised in the text. Thank you. Franco From: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> Sent: 13 April 2026 13:56 To: Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> Cc: secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>; treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A) CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/>[https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqltmOkjp3yop0bK3mIWCHsVd7k_ZouuU1EGUS2AF8O41L5bwtVjE09eVuhrkBzgXK-TnIO57TcMTWLhN6K4zr9oNpvwU_LcI1]<https://twitter.com/emsa_europe>[https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vTMA4rU1APp9DU8Zjfx648CTtQTZqyDgt1hyC8CNE58tXE0UxJP8QupJoOciqcQZRENMTkRt3Y2jKD6H2DP1V8MEPqzvdK_V]<https://www.instagram.com/emsa.europe/>[https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4h-J9MTPoHVw-VuuEFwiojcc0e51RPgHWYMZKPDbtkCsTpQesy0cl3Fny_cstKI3oNCwrT8pnBN9lJ6fBS0KekMZv4OFWbD]<https://www.linkedin.com/company/european-medical-students-association>[https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7wsPaOHW0gALu2xeXejVuUr4nyglM9Zk2O9xVPosC2moUcp2qyDwp0fxiAReUhcSA_n4YvaazHCzfF3lh9pev-v9tCBmsicYU]<https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant [cid:image001.png@01DCCB5C.AF73BDA0]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA>
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Pedro, Please find below my responses to your questions: * Find attached a simple guideline on how to calculate the average monthly rate. * Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed. * I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility. I hope this is helpful, but please let me know if anything is unclear. Best regards, Giulia Giulia Calì Administrative Assistant [cid:a5d8d845-4cd0-4f61-84a0-5740acbb53f3]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA> ________________________________ Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Inviato: lunedì 13 aprile 2026 13:56 A: Giulia Calì <gcali@isinnova.org> Cc: secretary@emsa-europe.eu <secretary@emsa-europe.eu>; treasurer@emsa-europe.eu <treasurer@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A) Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/> [https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqlt...] <https://twitter.com/emsa_europe> [https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vT...] <https://www.instagram.com/emsa.europe/> [https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4...] <https://www.linkedin.com/company/european-medical-students-association> [https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7ws...] <https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant [cid:ii_19d8666427917750b581]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA>
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you for the information. Please find attached the completed request forms. We have not filled in the average monthly rate, as we are still unsure how this applies to us as a voluntary organisation. In this regard, if you have any recommendations on how other NGOs typically address this aspect, we would greatly appreciate your guidance. We have nonetheless completed the remainder of the document so it can be reviewed in due time, and we remain fully available to make any adjustments if needed. Thank you in advance, and I look forward to hearing from you. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/> [https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqlt...] <https://twitter.com/emsa_europe> [https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vT...] <https://www.instagram.com/emsa.europe/> [https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4...] <https://www.linkedin.com/company/european-medical-students-association> [https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7ws...] <https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 2:09 PM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, Please find below my responses to your questions: * Find attached a simple guideline on how to calculate the average monthly rate. * Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed. * I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility. I hope this is helpful, but please let me know if anything is unclear. Best regards, Giulia Giulia Calì Administrative Assistant [cid:ii_19d8e7e1628e0a174914]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA> ________________________________ Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> Inviato: lunedì 13 aprile 2026 13:56 A: Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> Cc: secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu> <secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>>; treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> <treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A) Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/> [https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqlt...] <https://twitter.com/emsa_europe> [https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vT...] <https://www.instagram.com/emsa.europe/> [https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4...] <https://www.linkedin.com/company/european-medical-students-association> [https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7ws...] <https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant [cid:ii_19d8e7e162817750b581]<https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome [LinkedIn icon]<https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> [Twitter icon] <https://twitter.com/ISINNOVA>
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Pedro, I’m Loredana, from ISINNOVA too, partner of the proposal and supporting ICL in drafting the budget. The average monthly rate should reflects a weighted average of the staff profiles expected to be involved in the project, from junior to senior research staff (excluding overheads). For the time being, to calculate the first draft of the budget, I took 5.500€. Do you think it could be a reasonable rate to be used? Please note that in the proposal the monthly rate will not appear, only Person month allocations. Best regards, Loredana Il giorno 15 apr 2026, alle ore 02:32, Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> ha scritto: CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you for the information. Please find attached the completed request forms. We have not filled in the average monthly rate, as we are still unsure how this applies to us as a voluntary organisation. In this regard, if you have any recommendations on how other NGOs typically address this aspect, we would greatly appreciate your guidance. We have nonetheless completed the remainder of the document so it can be reviewed in due time, and we remain fully available to make any adjustments if needed. Thank you in advance, and I look forward to hearing from you. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/> [https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqlt...] <https://twitter.com/emsa_europe> [https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vT...] <https://www.instagram.com/emsa.europe/> [https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4...] <https://www.linkedin.com/company/european-medical-students-association> [https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7ws...] <https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 2:09 PM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, Please find below my responses to your questions: * Find attached a simple guideline on how to calculate the average monthly rate. * Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed. * I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility. I hope this is helpful, but please let me know if anything is unclear. Best regards, Giulia Giulia Calì Administrative Assistant <Outlook-dgvrq1cz.png><https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome <Outlook-LinkedIn i.png><https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> <Outlook-Twitter ic.png><https://twitter.com/ISINNOVA> ________________________________ Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> Inviato: lunedì 13 aprile 2026 13:56 A: Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> Cc: secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu> <secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>>; treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> <treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A) Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/> [https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqlt...] <https://twitter.com/emsa_europe> [https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vT...] <https://www.instagram.com/emsa.europe/> [https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4...] <https://www.linkedin.com/company/european-medical-students-association> [https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7ws...] <https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant <Outlook-n4nrhtfm.png><https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome <Outlook-LinkedIn i.png><https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> <Outlook-Twitter ic.png><https://twitter.com/ISINNOVA> <EMSA Administrative Form v2.pdf>_______________________________________________ zhealth-mgmt mailing list -- zhealth-mgmt@imperial.ac.uk To unsubscribe send an email to zhealth-mgmt-leave@imperial.ac.uk
If I understand correctly what Pedro wrote, EMSA’s staff are volunteers. However, we do need to attach a value to EMSA’s contribution, ideally including staff time. An audit is very unlikely, but if that happens we need to be able to show that people have been paid for their time, if that is what we included in the budget. From: Loredana Marmora <lmarmora@isinnova.org> Sent: 15 April 2026 09:42 To: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Cc: secretary@emsa-europe.eu; treasurer@emsa-europe.eu; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A) CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Pedro, I’m Loredana, from ISINNOVA too, partner of the proposal and supporting ICL in drafting the budget. The average monthly rate should reflects a weighted average of the staff profiles expected to be involved in the project, from junior to senior research staff (excluding overheads). For the time being, to calculate the first draft of the budget, I took 5.500€. Do you think it could be a reasonable rate to be used? Please note that in the proposal the monthly rate will not appear, only Person month allocations. Best regards, Loredana Il giorno 15 apr 2026, alle ore 02:32, Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> ha scritto: CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you for the information. Please find attached the completed request forms. We have not filled in the average monthly rate, as we are still unsure how this applies to us as a voluntary organisation. In this regard, if you have any recommendations on how other NGOs typically address this aspect, we would greatly appreciate your guidance. We have nonetheless completed the remainder of the document so it can be reviewed in due time, and we remain fully available to make any adjustments if needed. Thank you in advance, and I look forward to hearing from you. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/>[https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqltmOkjp3yop0bK3mIWCHsVd7k_ZouuU1EGUS2AF8O41L5bwtVjE09eVuhrkBzgXK-TnIO57TcMTWLhN6K4zr9oNpvwU_LcI1]<https://twitter.com/emsa_europe>[https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vTMA4rU1APp9DU8Zjfx648CTtQTZqyDgt1hyC8CNE58tXE0UxJP8QupJoOciqcQZRENMTkRt3Y2jKD6H2DP1V8MEPqzvdK_V]<https://www.instagram.com/emsa.europe/>[https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4h-J9MTPoHVw-VuuEFwiojcc0e51RPgHWYMZKPDbtkCsTpQesy0cl3Fny_cstKI3oNCwrT8pnBN9lJ6fBS0KekMZv4OFWbD]<https://www.linkedin.com/company/european-medical-students-association>[https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7wsPaOHW0gALu2xeXejVuUr4nyglM9Zk2O9xVPosC2moUcp2qyDwp0fxiAReUhcSA_n4YvaazHCzfF3lh9pev-v9tCBmsicYU]<https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 2:09 PM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, Please find below my responses to your questions: * Find attached a simple guideline on how to calculate the average monthly rate. * Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed. * I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility. I hope this is helpful, but please let me know if anything is unclear. Best regards, Giulia Giulia Calì Administrative Assistant <Outlook-dgvrq1cz.png><https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome <Outlook-LinkedIn i.png><https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> <Outlook-Twitter ic.png><https://twitter.com/ISINNOVA> ________________________________ Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> Inviato: lunedì 13 aprile 2026 13:56 A: Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> Cc: secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu> <secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>>; treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> <treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A) Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [https://lh5.googleusercontent.com/Y20ma1voGyb0IztGJ3--WUygCyeJTe8olm2ISa8eAM...] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh6.googleusercontent.com/zgNKicEXFwDMqVCb-XWJvvjfIwySo5MpjFw6bOMA0V_hqpk83e89ndFb512yAgb7y0iAQaF0EHgfWPh6VE71b03-F560fgHU-nVzsMMOA0gOEkwpqmRxtn0iTajsVdthegP7dlJM]<https://www.facebook.com/emsa.europe/>[https://lh5.googleusercontent.com/dnZW18XdGX-emLUop4VF-VEEOQm2Vh_Mj6n1uHwqltmOkjp3yop0bK3mIWCHsVd7k_ZouuU1EGUS2AF8O41L5bwtVjE09eVuhrkBzgXK-TnIO57TcMTWLhN6K4zr9oNpvwU_LcI1]<https://twitter.com/emsa_europe>[https://lh5.googleusercontent.com/xHwAojFbQVpUC5ZAAHUPtNySd0b_5KvvlWOp7Ai8vTMA4rU1APp9DU8Zjfx648CTtQTZqyDgt1hyC8CNE58tXE0UxJP8QupJoOciqcQZRENMTkRt3Y2jKD6H2DP1V8MEPqzvdK_V]<https://www.instagram.com/emsa.europe/>[https://lh4.googleusercontent.com/Nu3C7asklZ0Lo1ZGk7De_H38GK3y8dNuJkxgo8QRI4h-J9MTPoHVw-VuuEFwiojcc0e51RPgHWYMZKPDbtkCsTpQesy0cl3Fny_cstKI3oNCwrT8pnBN9lJ6fBS0KekMZv4OFWbD]<https://www.linkedin.com/company/european-medical-students-association>[https://lh6.googleusercontent.com/HhdZ7e89lYuqlij8Px0Ug7Q7sAZc6kQcBm7rQ9z7wsPaOHW0gALu2xeXejVuUr4nyglM9Zk2O9xVPosC2moUcp2qyDwp0fxiAReUhcSA_n4YvaazHCzfF3lh9pev-v9tCBmsicYU]<https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant <Outlook-n4nrhtfm.png><https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome <Outlook-LinkedIn i.png><https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> <Outlook-Twitter ic.png><https://twitter.com/ISINNOVA> <EMSA Administrative Form v2.pdf>_______________________________________________ zhealth-mgmt mailing list -- zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk> To unsubscribe send an email to zhealth-mgmt-leave@imperial.ac.uk<mailto:zhealth-mgmt-leave@imperial.ac.uk>
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Franco, Yes what you understood form Pedro is in fact correct. We do not have any employed staff and are all merely volunteer based students. Therefore there is no specific cost that we have, however there is of course a certain value to the work that is done by students. What we usually did was an estimate of Volunteer Time valuation. In this case however, it would be very hard for us to track specific hours in case of an audit. So perhaps we would rather go with a stipend option for students or merely put a valuation of EMSA's work as a whole, so that we may then distribute the summ accordingly to the work being done. Considering everything, for the purpose of the proposal and to ensure consistency with the overall budget, would you suggest keeping the proposed average monthly rate of €5,500 as is, or should we change it based on a different structure due to it being volunteer time. Europeanly yours, [X] Isabela Šarec Tobias (she/her) | EMSA Treasurer European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [X]<https://www.facebook.com/emsa.europe/> [X] <https://twitter.com/emsa_europe> [X] <https://www.instagram.com/emsa.europe/> [X] <https://www.linkedin.com/company/european-medical-students-association> [X] <https://www.youtube.com/user/EMSAEU> On Wed, Apr 15, 2026 at 9:51 AM Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> wrote: If I understand correctly what Pedro wrote, EMSA’s staff are volunteers. However, we do need to attach a value to EMSA’s contribution, ideally including staff time. An audit is very unlikely, but if that happens we need to be able to show that people have been paid for their time, if that is what we included in the budget. From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 15 April 2026 09:42 To: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> Cc: secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>; treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A) CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Pedro, I’m Loredana, from ISINNOVA too, partner of the proposal and supporting ICL in drafting the budget. The average monthly rate should reflects a weighted average of the staff profiles expected to be involved in the project, from junior to senior research staff (excluding overheads). For the time being, to calculate the first draft of the budget, I took 5.500€. Do you think it could be a reasonable rate to be used? Please note that in the proposal the monthly rate will not appear, only Person month allocations. Best regards, Loredana Il giorno 15 apr 2026, alle ore 02:32, Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> ha scritto: CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, Thank you for the information. Please find attached the completed request forms. We have not filled in the average monthly rate, as we are still unsure how this applies to us as a voluntary organisation. In this regard, if you have any recommendations on how other NGOs typically address this aspect, we would greatly appreciate your guidance. We have nonetheless completed the remainder of the document so it can be reviewed in due time, and we remain fully available to make any adjustments if needed. Thank you in advance, and I look forward to hearing from you. Best regards, Pedro Europeanly yours, [X] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [X]<https://www.facebook.com/emsa.europe/>[X]<https://twitter.com/emsa_europe>[X]<https://www.instagram.com/emsa.europe/>[X]<https://www.linkedin.com/company/european-medical-students-association>[X]<https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 2:09 PM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, Please find below my responses to your questions: * Find attached a simple guideline on how to calculate the average monthly rate. * Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed. * I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility. I hope this is helpful, but please let me know if anything is unclear. Best regards, Giulia Giulia Calì Administrative Assistant <Outlook-dgvrq1cz.png><https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome<https://www.google.com/maps/search/Via+Sistina+42+00187,+Rome?entry=gmail&source=g> <Outlook-LinkedIn i.png><https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> <Outlook-Twitter ic.png><https://twitter.com/ISINNOVA> ________________________________ Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>> Inviato: lunedì 13 aprile 2026 13:56 A: Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> Cc: secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu> <secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>>; treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> <treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A) Dear Giulia, Thank you very much for your email and for your support with the administrative aspects of the proposal. I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034. I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation? Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct. Thank you in advance for your support. Best regards, Pedro Europeanly yours, [X] Pedro Barata| EMSA Vice President of External Affairs European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine +351 925005484<tel:+351%925005484>| vpe.elect@emsa-europe.eu<mailto:vpe@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [X]<https://www.facebook.com/emsa.europe/>[X]<https://twitter.com/emsa_europe>[X]<https://www.instagram.com/emsa.europe/>[X]<https://www.linkedin.com/company/european-medical-students-association>[X]<https://www.youtube.com/user/EMSAEU> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>> wrote: Dear Pedro, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A). Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline. Do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant <Outlook-n4nrhtfm.png><https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome<https://www.google.com/maps/search/Via+Sistina+42+00187,+Rome?entry=gmail&source=g> <Outlook-LinkedIn i.png><https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> <Outlook-Twitter ic.png><https://twitter.com/ISINNOVA> <EMSA Administrative Form v2.pdf>_______________________________________________ zhealth-mgmt mailing list -- zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk> To unsubscribe send an email to zhealth-mgmt-leave@imperial.ac.uk<mailto:zhealth-mgmt-leave@imperial.ac.uk>
Thank you, Isabela. We have added the budget on the EU Portal, keeping the 5500 monthly rate. If we are funded, we will consider how best (and most safely, in case of an audit) to use the corresponding funds allocated to EMSA. I am sure you have a good use for them, we just need to make sure we can justify it in the context of the project. From: EMSA Treasurer <treasurer@emsa-europe.eu> Sent: 15 April 2026 18:26 To: Sassi, Franco <f.sassi@imperial.ac.uk> Cc: Loredana Marmora <lmarmora@isinnova.org>; Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu>; secretary@emsa-europe.eu; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: Re: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A) Dear Franco, Yes what you understood form Pedro is in fact correct. We do not have any employed staff and are all merely volunteer based students. Therefore there is no specific cost that we have, however there is of course a certain value to the work that is done by students. What we usually did was an estimate of Volunteer Time valuation. In this case however, it would be very hard for us to track specific hours in case of an audit. So perhaps we would rather go with a stipend option for students or merely put a valuation of EMSA's work as a whole, so that we may then distribute the summ accordingly to the work being done. Considering everything, for the purpose of the proposal and to ensure consistency with the overall budget, would you suggest keeping the proposed average monthly rate of €5,500 as is, or should we change it based on a different structure due to it being volunteer time. Europeanly yours, Isabela Šarec Tobias (she/her) | EMSA Treasurer European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> On Wed, Apr 15, 2026 at 9:51 AM Sassi, Franco <f.sassi@imperial.ac.uk> wrote:<https://www.facebook.com/emsa.europe/> If I understand correctly what Pedro wrote, EMSA’s staff are volunteers. However, we do need to attach a value to EMSA’s contribution, ideally including staff time. An audit is very unlikely, but if that happens we need to be able to show that people have been paid for their time, if that is what we included in the budget. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> From: Loredana Marmora <lmarmora@isinnova.org> Sent: 15 April 2026 09:42 To: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Cc: secretary@emsa-europe.eu; treasurer@emsa-europe.eu; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A)<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Dear Pedro, <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> I’m Loredana, from ISINNOVA too, partner of the proposal and supporting ICL in drafting the budget. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> The average monthly rate should reflects a weighted average of the staff profiles expected to be involved in the project, from junior to senior research staff (excluding overheads). For the time being, to calculate the first draft of the budget, I took 5.500€. Do you think it could be a reasonable rate to be used?<https://www.facebook.com/emsa.europe/> Please note that in the proposal the monthly rate will not appear, only Person month allocations. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards, <https://www.facebook.com/emsa.europe/> Loredana <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Il giorno 15 apr 2026, alle ore 02:32, Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> ha scritto:<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Dear Giulia,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you for the information. Please find attached the completed request forms. We have not filled in the average monthly rate, as we are still unsure how this applies to us as a voluntary organisation. In this regard, if you have any recommendations on how other NGOs typically address this aspect, we would greatly appreciate your guidance.<https://www.facebook.com/emsa.europe/> We have nonetheless completed the remainder of the document so it can be reviewed in due time, and we remain fully available to make any adjustments if needed. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you in advance, and I look forward to hearing from you.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards,<https://www.facebook.com/emsa.europe/> Pedro<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Europeanly yours,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Pedro Barata| EMSA Vice President of External Affairs <https://www.facebook.com/emsa.europe/> European Medical Students' Association (EMSA)<https://www.facebook.com/emsa.europe/> - Association Européenne des Étudiants en Médecine<https://www.facebook.com/emsa.europe/> +351 925005484| vpe.elect@emsa-europe.eu | www.emsa-europe.eu<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> On Mon, Apr 13, 2026 at 2:09 PM Giulia Calì <gcali@isinnova.org> wrote:<https://www.facebook.com/emsa.europe/> Dear Pedro, <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Please find below my responses to your questions:<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> * Find attached a simple guideline on how to calculate the average monthly rate.<https://www.facebook.com/emsa.europe/> * Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed.<https://www.facebook.com/emsa.europe/> * I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> I hope this is helpful, but please let me know if anything is unclear.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards, <https://www.facebook.com/emsa.europe/> Giulia<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Giulia Calì<https://www.facebook.com/emsa.europe/> Administrative Assistant<https://www.facebook.com/emsa.europe/> <Outlook-dgvrq1cz.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> T: +39 06 295973<https://www.facebook.com/emsa.europe/> gcali@isinnova.org<https://www.facebook.com/emsa.europe/> www.isinnova.org<https://www.facebook.com/emsa.europe/> Via Sistina 42 00187, Rome<https://www.facebook.com/emsa.europe/> <Outlook-LinkedIn i.png> <Outlook-Twitter ic.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> ________________________________ Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Inviato: lunedì 13 aprile 2026 13:56 A: Giulia Calì <gcali@isinnova.org> Cc: secretary@emsa-europe.eu <secretary@emsa-europe.eu>; treasurer@emsa-europe.eu <treasurer@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A) <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Dear Giulia,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you very much for your email and for your support with the administrative aspects of the proposal.<https://www.facebook.com/emsa.europe/> I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034.<https://www.facebook.com/emsa.europe/> I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation?<https://www.facebook.com/emsa.europe/> Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct.<https://www.facebook.com/emsa.europe/> Thank you in advance for your support.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards,<https://www.facebook.com/emsa.europe/> Pedro<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Europeanly yours,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Pedro Barata| EMSA Vice President of External Affairs <https://www.facebook.com/emsa.europe/> European Medical Students' Association (EMSA)<https://www.facebook.com/emsa.europe/> - Association Européenne des Étudiants en Médecine<https://www.facebook.com/emsa.europe/> +351 925005484| vpe.elect@emsa-europe.eu | www.emsa-europe.eu<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org> wrote:<https://www.facebook.com/emsa.europe/> Dear Pedro, <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A).<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Do not hesitate to contact me should you have any questions.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you for your cooperation.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Kind regards,<https://www.facebook.com/emsa.europe/> Giulia<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Giulia Calì<https://www.facebook.com/emsa.europe/> Administrative Assistant<https://www.facebook.com/emsa.europe/> <Outlook-n4nrhtfm.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> T: +39 06 295973<https://www.facebook.com/emsa.europe/> gcali@isinnova.org<https://www.facebook.com/emsa.europe/> www.isinnova.org<https://www.facebook.com/emsa.europe/> Via Sistina 42 00187, Rome<https://www.facebook.com/emsa.europe/> <Outlook-LinkedIn i.png> <Outlook-Twitter ic.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <EMSA Administrative Form v2.pdf>_______________________________________________ zhealth-mgmt mailing list -- zhealth-mgmt@imperial.ac.uk To unsubscribe send an email to zhealth-mgmt-leave@imperial.ac.uk<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/>
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Franco, Thank you very much for your response. That is great to hear that we have some wiggle room as of how to allocate the funds. I truly appreciate your help and guidance. Europeanly yours, [https://lh6.googleusercontent.com/CujXmB2L6oh_SRTnGFcPhiM-NR9wDRYJfmXNXjkYs5...] Isabela Šarec Tobias (she/her) | EMSA Treasurer European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> [https://lh5.googleusercontent.com/WIXkYuTNN5VTWt6F-0Ja8bS-nVtSfp1FRdVUzGXJ3caFgJofwhjxT32NhDw-NMV1r5JA-0-XZXtpUBmSLQs-T17zAZA109cmV_lTWeH8LCFdRUGeegNKzf0TBiZt5l9EDKE7J4tI]<https://www.facebook.com/emsa.europe/> [https://lh6.googleusercontent.com/Rie9GpqDERhdWHl9WsyD5EhV3szB4tKyb-rZIPa9Co...] <https://twitter.com/emsa_europe> [https://lh6.googleusercontent.com/_B6p2NF91Q_hu0wFxZc4LezvcU6NZAeyxbyoHjMhRQ...] <https://www.instagram.com/emsa.europe/> [https://lh6.googleusercontent.com/UjNu6Uvet3vQKP1Ysft4tXUl5sQHzmbU7ivkF29voJ...] <https://www.linkedin.com/company/european-medical-students-association> [https://lh4.googleusercontent.com/oHOfEvPmMFHS_a5RQItQw5EhwAt_4oijS69DoHv3ud...] <https://www.youtube.com/user/EMSAEU> On Wed, Apr 15, 2026 at 19:08 Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> wrote: Thank you, Isabela. We have added the budget on the EU Portal, keeping the 5500 monthly rate. If we are funded, we will consider how best (and most safely, in case of an audit) to use the corresponding funds allocated to EMSA. I am sure you have a good use for them, we just need to make sure we can justify it in the context of the project. From: EMSA Treasurer <treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu>> Sent: 15 April 2026 18:26 To: Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> Cc: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>>; Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu<mailto:vpe@emsa-europe.eu>>; secretary@emsa-europe.eu<mailto:secretary@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Re: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A) Dear Franco, Yes what you understood form Pedro is in fact correct. We do not have any employed staff and are all merely volunteer based students. Therefore there is no specific cost that we have, however there is of course a certain value to the work that is done by students. What we usually did was an estimate of Volunteer Time valuation. In this case however, it would be very hard for us to track specific hours in case of an audit. So perhaps we would rather go with a stipend option for students or merely put a valuation of EMSA's work as a whole, so that we may then distribute the summ accordingly to the work being done. Considering everything, for the purpose of the proposal and to ensure consistency with the overall budget, would you suggest keeping the proposed average monthly rate of €5,500 as is, or should we change it based on a different structure due to it being volunteer time. Europeanly yours, Isabela Šarec Tobias (she/her) | EMSA Treasurer European Medical Students' Association (EMSA) - Association Européenne des Étudiants en Médecine treasurer@emsa-europe.eu<mailto:treasurer@emsa-europe.eu> | www.emsa-europe.eu<http://www.emsa-europe.eu/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> On Wed, Apr 15, 2026 at 9:51 AM Sassi, Franco <f.sassi@imperial.ac.uk> wrote:<https://www.facebook.com/emsa.europe/> If I understand correctly what Pedro wrote, EMSA’s staff are volunteers. However, we do need to attach a value to EMSA’s contribution, ideally including staff time. An audit is very unlikely, but if that happens we need to be able to show that people have been paid for their time, if that is what we included in the budget. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> From: Loredana Marmora <lmarmora@isinnova.org> Sent: 15 April 2026 09:42 To: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Cc: secretary@emsa-europe.eu; treasurer@emsa-europe.eu; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A)<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Dear Pedro, <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> I’m Loredana, from ISINNOVA too, partner of the proposal and supporting ICL in drafting the budget. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> The average monthly rate should reflects a weighted average of the staff profiles expected to be involved in the project, from junior to senior research staff (excluding overheads). For the time being, to calculate the first draft of the budget, I took 5.500€. Do you think it could be a reasonable rate to be used?<https://www.facebook.com/emsa.europe/> Please note that in the proposal the monthly rate will not appear, only Person month allocations. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards, <https://www.facebook.com/emsa.europe/> Loredana <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Il giorno 15 apr 2026, alle ore 02:32, Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> ha scritto:<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Dear Giulia,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you for the information. Please find attached the completed request forms. We have not filled in the average monthly rate, as we are still unsure how this applies to us as a voluntary organisation. In this regard, if you have any recommendations on how other NGOs typically address this aspect, we would greatly appreciate your guidance.<https://www.facebook.com/emsa.europe/> We have nonetheless completed the remainder of the document so it can be reviewed in due time, and we remain fully available to make any adjustments if needed. <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you in advance, and I look forward to hearing from you.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards,<https://www.facebook.com/emsa.europe/> Pedro<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Europeanly yours,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Pedro Barata| EMSA Vice President of External Affairs <https://www.facebook.com/emsa.europe/> European Medical Students' Association (EMSA)<https://www.facebook.com/emsa.europe/> - Association Européenne des Étudiants en Médecine<https://www.facebook.com/emsa.europe/> +351 925005484| vpe.elect@emsa-europe.eu | www.emsa-europe.eu<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> On Mon, Apr 13, 2026 at 2:09 PM Giulia Calì <gcali@isinnova.org> wrote:<https://www.facebook.com/emsa.europe/> Dear Pedro, <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Please find below my responses to your questions:<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> * Find attached a simple guideline on how to calculate the average monthly rate.<https://www.facebook.com/emsa.europe/> * Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed.<https://www.facebook.com/emsa.europe/> * I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> I hope this is helpful, but please let me know if anything is unclear.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards, <https://www.facebook.com/emsa.europe/> Giulia<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Giulia Calì<https://www.facebook.com/emsa.europe/> Administrative Assistant<https://www.facebook.com/emsa.europe/> <Outlook-dgvrq1cz.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> T: +39 06 295973<https://www.facebook.com/emsa.europe/> gcali@isinnova.org<https://www.facebook.com/emsa.europe/> www.isinnova.org<https://www.facebook.com/emsa.europe/> Via Sistina 42 00187, Rome<https://www.facebook.com/emsa.europe/> <Outlook-LinkedIn i.png> <Outlook-Twitter ic.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> ________________________________ Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> Inviato: lunedì 13 aprile 2026 13:56 A: Giulia Calì <gcali@isinnova.org> Cc: secretary@emsa-europe.eu <secretary@emsa-europe.eu>; treasurer@emsa-europe.eu <treasurer@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A) <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Dear Giulia,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you very much for your email and for your support with the administrative aspects of the proposal.<https://www.facebook.com/emsa.europe/> I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034.<https://www.facebook.com/emsa.europe/> I would also appreciate your guidance on a couple of points: - We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case? - Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation?<https://www.facebook.com/emsa.europe/> Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct.<https://www.facebook.com/emsa.europe/> Thank you in advance for your support.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Best regards,<https://www.facebook.com/emsa.europe/> Pedro<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Europeanly yours,<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Pedro Barata| EMSA Vice President of External Affairs <https://www.facebook.com/emsa.europe/> European Medical Students' Association (EMSA)<https://www.facebook.com/emsa.europe/> - Association Européenne des Étudiants en Médecine<https://www.facebook.com/emsa.europe/> +351 925005484| vpe.elect@emsa-europe.eu | www.emsa-europe.eu<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org> wrote:<https://www.facebook.com/emsa.europe/> Dear Pedro, <https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A).<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Do not hesitate to contact me should you have any questions.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Thank you for your cooperation.<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Kind regards,<https://www.facebook.com/emsa.europe/> Giulia<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> Giulia Calì<https://www.facebook.com/emsa.europe/> Administrative Assistant<https://www.facebook.com/emsa.europe/> <Outlook-n4nrhtfm.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> T: +39 06 295973<https://www.facebook.com/emsa.europe/> gcali@isinnova.org<https://www.facebook.com/emsa.europe/> www.isinnova.org<https://www.facebook.com/emsa.europe/> Via Sistina 42 00187, Rome<https://www.facebook.com/emsa.europe/> <Outlook-LinkedIn i.png> <Outlook-Twitter ic.png><https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/> <EMSA Administrative Form v2.pdf>_______________________________________________ zhealth-mgmt mailing list -- zhealth-mgmt@imperial.ac.uk To unsubscribe send an email to zhealth-mgmt-leave@imperial.ac.uk<https://www.facebook.com/emsa.europe/> <https://www.facebook.com/emsa.europe/>
participants (5)
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EMSA Treasurer
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Giulia Calì
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Loredana Marmora
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Pedro Barata | EMSA Vice President of External Affairs
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Sassi, Franco