Europeanly yours,
|
|
Isabela Šarec Tobias (she/her) | EMSA Treasurer |
European Medical Students' Association (EMSA)
- Association Européenne des Étudiants en Médecine
|
|
If I understand correctly what Pedro wrote, EMSA’s staff are volunteers. However, we do need to attach a value to EMSA’s contribution, ideally including staff time. An audit is very unlikely, but if that happens we need to be able to show that people have been paid for their time, if that is what we included in the budget.
From: Loredana Marmora <lmarmora@isinnova.org>
Sent: 15 April 2026 09:42
To: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu>
Cc: secretary@emsa-europe.eu; treasurer@emsa-europe.eu; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk>
Subject: [Z-health-Mgmt] Re: A-Z-HEALTH_Administrative Form (Part A)
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email.
Dear Pedro,
I’m Loredana, from ISINNOVA too, partner of the proposal and supporting ICL in drafting the budget.
The average monthly rate should reflects a weighted average of the staff profiles expected to be involved in the project, from junior to senior research staff (excluding overheads). For the time being, to calculate the first draft of the budget, I took 5.500€. Do you think it could be a reasonable rate to be used?
Please note that in the proposal the monthly rate will not appear, only Person month allocations.
Best regards,
Loredana
Il giorno 15 apr 2026, alle ore 02:32, Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu> ha scritto:
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email.
Dear Giulia,
Thank you for the information. Please find attached the completed request forms. We have not filled in the average monthly rate, as we are still unsure how this applies to us as a voluntary organisation. In this regard, if you have any recommendations on how other NGOs typically address this aspect, we would greatly appreciate your guidance.
We have nonetheless completed the remainder of the document so it can be reviewed in due time, and we remain fully available to make any adjustments if needed.
Thank you in advance, and I look forward to hearing from you.
Best regards,
Pedro
Europeanly yours,
Pedro Barata| EMSA Vice President of External Affairs
European Medical Students' Association (EMSA)
- Association Européenne des Étudiants en Médecine
On Mon, Apr 13, 2026 at 2:09 PM Giulia Calì <gcali@isinnova.org> wrote:
Dear Pedro,
Please find below my responses to your questions:
- Find attached a simple guideline on how to calculate the average monthly rate.
- Yes, this field can also apply to a student-led association. It should be completed if EMSA will have people (including students) working on research and innovation tasks within the project. If EMSA is not contributing to R&I tasks, this section does not need to be completed.
- I have checked that EMSA is registered as an association/NGO, so a GEP is not required for eligibility.
I hope this is helpful, but please let me know if anything is unclear.
Best regards,
Giulia
Giulia Calì
Administrative Assistant
T: +39 06 295973
gcali@isinnova.org
Da: Pedro Barata | EMSA Vice President of External Affairs <vpe@emsa-europe.eu>
Inviato: lunedì 13 aprile 2026 13:56
A: Giulia Calì <gcali@isinnova.org>
Cc: secretary@emsa-europe.eu <secretary@emsa-europe.eu>; treasurer@emsa-europe.eu <treasurer@emsa-europe.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk>
Oggetto: Re: A-Z-HEALTH_Administrative Form (Part A)
Dear Giulia,
Thank you very much for your email and for your support with the administrative aspects of the proposal.
I will send the completed form by tomorrow at the latest, as I would first like to review the full proposal in order to accurately complete page 5. Additionally, currently the European Medical Students’ Association is already registered in the EU Funding & Tenders Portal under PIC number 926184034.
I would also appreciate your guidance on a couple of points:
- We are currently unsure how to best estimate the “average monthly rate” for our organisation, could you advise on how this should be approached in our case?
- Could you confirm whether the field “Researchers involved in the proposal” is applicable to EMSA, given our nature as a student-led organisation?Finally, EMSA does not currently have a Gender Equality Plan. From our understanding, this requirement does not apply to organisations such as ours for the purpose of this submission, however, we would be grateful if you could confirm whether this is correct.
Thank you in advance for your support.
Best regards,
Pedro
Europeanly yours,
Pedro Barata| EMSA Vice President of External Affairs
European Medical Students' Association (EMSA)
- Association Européenne des Étudiants en Médecine
On Mon, Apr 13, 2026 at 8:31 AM Giulia Calì <gcali@isinnova.org> wrote:
Dear Pedro,
I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal.
To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form.
The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to structuring the budget. From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A).
Please kindly submit the completed form at your earliest convenience, as we are approaching the proposal submission deadline.
Do not hesitate to contact me should you have any questions.
Thank you for your cooperation.
Kind regards,
Giulia
<EMSA Administrative Form v2.pdf>_______________________________________________
zhealth-mgmt mailing list -- zhealth-mgmt@imperial.ac.uk
To unsubscribe send an email to zhealth-mgmt-leave@imperial.ac.uk