CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Franco, Thank you for the update, this is very helpful. It sounds good from my side to currently plan for four countries, including the additions of North Macedonia and Ukraine. I understand that there may be challenges regarding delivery in Ukraine, and I am happy to stay flexible while you assess the best approach there. At this stage, I do not foresee any major capacity issues, but I will let you know promptly if anything changes—especially once Poland has confirmed their participation. Please keep me updated on any further developments, and I will adjust accordingly. Best regards, Robert - Vänliga hälsningar Robert Åkesson CEO Insamlingsstiftelsen Choice Tfn: +46 (0)70 795 71 98 robert@stiftelsenchoice.se<mailto:robert@stiftelsenchoice.se> www.stiftelsenchoice.se<http://www.stiftelsenchoice.se> [cid:C4995F53-B406-4C21-A75A-ACC341D6699A] 3 april 2026, 11:54 centraleuropeisk sommartid, skrev Sassi, Franco <f.sassi@imperial.ac.uk>: Dear Robert, The set of countries delivering interventions in the project is still somewhat in flux. Since my previous message to you, Spain has opted for the intervention for the “older” age group, and on the other hand two countries have joined the intervention for the younger age group, in which CHOICE will be participating. These are North Macedonia and Ukraine. There may be challenges involved in delivering the training in Ukraine, so we will need to assess how best this could be done. In summary, I currently foresee 4 countries for your involvement. Poland is currently pending and will make a decision early next week. I will let you know if they need to be added. Your budget will be adjusted accordingly, of course. But if you have any concerns about capacity, please, do let me know. Franco From: Robert Åkesson <robert@stiftelsenchoice.se> Sent: 03 April 2026 11:25 To: Loredana Marmora <lmarmora@isinnova.org> Cc: info@stiftelsenchoice.se; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: [Z-health-Mgmt] Re: Submission of Administrative Form and WHO Tobacco/Arms Disclosure Statement CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, Thank you for your message. To provide some context for the costs below, here is a description of the planned activities: We will be conducting training for new medical students. Our schedule for each trip is as follows: we arrive on Friday, carry out training sessions on Saturday and Sunday, and conduct teaching at a school so that the students can observe how procedures are performed in practice. We then depart on Tuesday. These activities will take place in Norway, Spain, and Slovenia. Below is an estimate of the additional costs associated with these activities beyond personnel expenses: 1. Travel and Accommodation • Number of people: 3 • Destinations: Norway, Spain, and Slovenia • Travel period per trip: Friday to Tuesday • Hotel cost per person per night: 1,500–2,000 SEK (~125–167 EUR) • Flight cost per person per trip: 3,500–5,000 SEK (~292–417 EUR) • Estimated total cost per person for all three trips: ~39,000 SEK (~3,250 EUR) • Estimated total cost for all three participants: ~117,000 SEK (~9,750 EUR) 2. Conference / Training Days • Number of days for local venue: 2 per country (Saturday and Sunday) • Estimated cost per day: approx. 10,000 SEK (~833 EUR) • Estimated total cost for all three countries: 60,000 SEK (~5,000 EUR) Summary of estimated costs: • Travel and accommodation for 3 participants: ~9,750 EUR • Conference / training venues: ~5,000 EUR • Total estimated additional costs: ~14,750 EUR If additional project meetings are desired beyond these activities, we would be happy to participate. However, the above represents the costs we require for the planned project activities. Please let me know if you need a more detailed breakdown or supporting documentation for these estimates. Best regards, Robert - Vänliga hälsningar Robert Åkesson CEO Insamlingsstiftelsen Choice Tfn: +46 (0)70 795 71 98 robert@stiftelsenchoice.se<mailto:robert@stiftelsenchoice.se> www.stiftelsenchoice.se<http://www.stiftelsenchoice.se> [cid:image001.png@01DCC360.A1A16D20] 3 april 2026, 09:19 centraleuropeisk sommartid, skrev Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>>: Perfect. Thank you Robert. I’ll consider 5.000€ per month for your team. We’ll soon circulate estimates of PMs for each partner and allocate centrally travel and subsistence costs for project meetings. However, if you plan to have specific “other costs” or “subcontract” linked to your activities that we should consider, please feel free to share them with me. Best regards, Loredana Il giorno 3 apr 2026, alle ore 09:10, Robert Åkesson <robert@stiftelsenchoice.se<mailto:robert@stiftelsenchoice.se>> ha scritto: Dear Loredana, Thank you for your message and for your careful review of our proposal. You are correct that the previous figure of 2,900 € per month underestimated the actual level of effort and expertise required for the project. After reviewing the scope and responsibilities, we have updated our calculation based on the weighted mix of staff involved. Our team for this project will consist of: • 1 Senior Project Manager (50,000 SEK / month) • 2 Junior Project Leaders / Consultants (25,000 SEK / month each) • 1 Administrative / Finance support (25,000 SEK / month) Each role is planned for the full 12-month project period covering the three implementing countries. The monthly rates reflect the expertise and responsibilities of the respective roles, excluding overheads, which will be calculated automatically by the project system. Based on this weighted team, the average monthly rate for our contribution is now approximately 5,000 €, which accurately represents the cost of the team involved. Please let me know if you would like us to provide a detailed breakdown of the calculation. Best regards, Robert - Vänliga hälsningar Robert Åkesson CEO Insamlingsstiftelsen Choice Tfn: +46 (0)70 795 71 98 robert@stiftelsenchoice.se<mailto:robert@stiftelsenchoice.se> www.stiftelsenchoice.se<http://www.stiftelsenchoice.se/> <Allegato di posta elettronica.png> 2 april 2026, 21:43 centraleuropeisk sommartid, skrev Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>>: Dear Robert, I noticed that you indicated a monthly rate of 2.900€. Assuming that we ask for an average monthly rate that express the cost of the team involved in the project activities, I would make sure that the rate you indicated is correct (it seems a bit low in my experience). Could you please confirm that the figure is estimated on the basis of the weighted mix of staff that are expected to work on the project (excluding overheads that will be calculated automatically)? Thank you in advance. Best regards, Loredana Il giorno 2 apr 2026, alle ore 10:05, Robert Åkesson <robert@stiftelsenchoice.se<mailto:robert@stiftelsenchoice.se>> ha scritto: CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Giulia, I hope this message finds you well. Please find attached the completed Administrative Form (Part A) for our participation in the Z-HEALTH proposal, as well as the WHO Tobacco/Arms Disclosure Statement. Do not hesitate to contact me if any additional information or clarification is needed. Thank you very much for your support. Kind regards, Robert Åkesson CEO Insamlingsstiftelsen Choice Tfn: +46 (0)70 795 71 98 robert@stiftelsenchoice.se<mailto:robert@stiftelsenchoice.se> www.stiftelsenchoice.se<http://www.stiftelsenchoice.se/> <Allegato di posta elettronica.png> Den onsdag 1 april 2026 kl. 10:03:11 +02:00, skrev Giulia Calì <gcali@isinnova.org<mailto:gcali@isinnova.org>>: Dear Robert, I am Giulia Calì from ISINNOVA and I will be supporting ICL with the administrative aspects of this proposal. To proceed with the formalisation of your participation in the proposal, we kindly ask you to complete the attached form. The initial section is required in order to register your organisation in the EU Funding & Tenders Portal and to begin structuring the budget.

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From page 2 onwards, you will be asked to provide additional information about your organisation, which we will subsequently upload to the relevant section of the Portal (Part A).

We would appreciate if you could return the completed form as soon as possible, and preferably no later than Friday, 3 April, as the time remaining before submission is becoming limited. Please do not hesitate to contact me should you have any questions. Thank you for your cooperation. Kind regards, Giulia Giulia Calì Administrative Assistant <Outlook-llryrwlg.png><https://www.isinnova.org/> T: +39 06 295973 gcali@isinnova.org<mailto:dzaini@isinnova.org> www.isinnova.org<http://www.isinnova.org/> Via Sistina 42 00187, Rome <Outlook-LinkedIn i.png><https://www.linkedin.com/company/isinnova---institute-of-studies-for-the-integration-of-systems/> <Outlook-Twitter ic.png><https://twitter.com/ISINNOVA> <[insert.partner.name] Administrative Form v2.pdf><Tobacco-Arms Disclosure Statement 2020.pdf>_______________________________________________ zhealth-mgmt mailing list -- zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk> To unsubscribe send an email to zhealth-mgmt-leave@imperial.ac.uk<mailto:zhealth-mgmt-leave@imperial.ac.uk>