Z-HEALTH request for cost estimates - deadline: April 7
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs” and/or “subcontracting” (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu>; David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs” and/or “subcontracting” (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Perfect. Thank you Dorota. Yes, I confirm that we still expect your estimates. Loredana Il giorno 7 apr 2026, alle ore 13:45, Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu> ha scritto: Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs” and/or “subcontracting” (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, Thank you for your message. We have started making some preliminary internal estimates regarding possible “other costs” and subcontracting items linked to the activities we may carry out in the project. However, at this stage, these are still quite indicative, as we do not yet have full visibility on the overall budget allocation and person-months that may be foreseen for our organisation. From our side, it would be very helpful to first have at least an indicative sense of the total budget envelope and/or PM allocation expected per partner. This would allow us to shape any estimates for subcontracting and other direct costs in a more realistic and proportionate way. Otherwise, there is a risk of building assumptions that may not match the personnel resources eventually available. Could you perhaps share a little more detail on this point, if already available? Even an indicative range would be very useful for us in order to provide budget inputs that are sound and workable. Many thanks in advance, and of course we remain available to revert quickly once we have a clearer sense of the overall framework. Best regards, Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org> Sent: 07 April 2026 14:35 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Perfect. Thank you Dorota. Yes, I confirm that we still expect your estimates. Loredana Il giorno 7 apr 2026, alle ore 13:45, Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu> ha scritto: Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs” and/or “subcontracting” (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
Dear Dorota, Thank you for your message. Loredana is travelling this afternoon and may not be able to respond promptly to your message. However, to avoid keeping you on hold, I can tell you that we are actively working on the budget, trying to balance different demands. At the moment, but this may be subject to revision, we are working on an assumption of approximately 54 person months for EuroHealthNet. Adding travel and indirect costs, this comes to a total budget of approximately 550k. As I say, it's all very provisional at this stage, but hopefully this will give you a ballpark reference. Please, do not hesitate to let us know if you would like more information at this stage. Franco From: Dorota Sienkiewicz via zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Sent: 07 April 2026 17:26 To: Loredana Marmora <lmarmora@isinnova.org> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: [Z-health-Mgmt] Re: Z-HEALTH request for cost estimates - deadline: April 7 CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, Thank you for your message. We have started making some preliminary internal estimates regarding possible "other costs" and subcontracting items linked to the activities we may carry out in the project. However, at this stage, these are still quite indicative, as we do not yet have full visibility on the overall budget allocation and person-months that may be foreseen for our organisation.
From our side, it would be very helpful to first have at least an indicative sense of the total budget envelope and/or PM allocation expected per partner. This would allow us to shape any estimates for subcontracting and other direct costs in a more realistic and proportionate way. Otherwise, there is a risk of building assumptions that may not match the personnel resources eventually available. Could you perhaps share a little more detail on this point, if already available? Even an indicative range would be very useful for us in order to provide budget inputs that are sound and workable. Many thanks in advance, and of course we remain available to revert quickly once we have a clearer sense of the overall framework. Best regards, Dorota
________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 07 April 2026 14:35 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Perfect. Thank you Dorota. Yes, I confirm that we still expect your estimates. Loredana Il giorno 7 apr 2026, alle ore 13:45, Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> ha scritto: Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs" and/or "subcontracting" (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, dear Franco, With apologies for a slight delay, I would like to revert with the following, see below, in addition to the information shared by Franco already on the estimated budget/PM allocation for EuroHealthNet. Should there be any activities/products from the list that you think sit better within other WPs and would not need to be in our charge, please do let us know/take them out of the quotation. I look forward to hearing back from you. With regards Dorota Ps. Will there be any last meeting of the consortium to reflect on the pre-final Z-Health proposal before the submission date? I am also wondering if there is any final quality/coherence check planned, notably to have someone run through all the proposed WPs content to align the submissions? **** For WP9, we would propose a focused but realistic package of other costs and targeted subcontracting, reflecting the scope of work on communication, stakeholder engagement, dissemination, exploitation and sustainability across the full 4-year project. This proposal excludes costs related to the final project conference, which are expected to be covered separately in the broader project budget. It also assumes that some youth participation costs may sit partly under WP1/WP3, depending on how the consortium ultimately allocates responsibility for youth engagement and co-creation activities. The proposed costs are justified in particular by WP9’s responsibility for the project website and digital content approach; communication materials and branding; youth-facing communication and engagement; stakeholder- and policy-facing dissemination products; and coordination with WP8 on visual/web-based foresight outputs. In addition, WP9 may need to provide a workable online infrastructure supporting stakeholder/youth-facing engagement activities linked to other WPs. Proposed subcontracting 1. Website development and technical maintenance support External provider to design, build and technically maintain the project website, including accessible structure, templates, analytics integration, security updates and support for publishing key outputs. Indicative budget: EUR 12,000 over 4 years. 2. Graphic design, accessibility and communication support External support for project branding, templates, infographics, policy brief layouts, social media assets, dissemination materials, and accessibility-conscious design of outputs from the outset. This would also cover visual support for selected outputs, including where relevant WP8-related visual/storyline products. Indicative budget: EUR 15,000 over 4 years. Proposed other costs 3. Website hosting, domain and related digital services Hosting, domain registration and essential related digital services needed to run the project website and support dissemination. Indicative budget: EUR 2,000 over 4 years. 4. Youth-facing online engagement tools and services Licences or purchased services for youth-oriented digital engagement, such as participatory workshop platforms, moderated online consultation formats, polling/survey tools, or similar tools to support advisory/co-creation and youth-facing dissemination. Indicative budget: EUR 8,000 over 4 years. 5. Youth participation support / contribution to communication materials (unless covered elsewhere under WP1/WP3) Support for meaningful youth participation in advisory, co-creation and engagement activities, including vouchers/honoraria/recognition and practical participation support where feasible and eligible. This could also help cover work with young people to review/adapt translations and to co-create communication materials, especially short-form digital content. Indicative budget: EUR 8,000–10,000 over 4 years. 6. Targeted digital dissemination and content creation support Support for youth-relevant and stakeholder-facing digital dissemination, including limited purchased promotion where appropriate, collaboration formats for social-media-facing outreach, and/or support for working with young contributors or content creators on short explainers, reels and similar lighter-touch materials. Indicative budget: EUR 5,000–8,000 over 4 years. 7. Audiovisual / multimedia production Production of selected multimedia outputs to support project visibility and dissemination. This could range from lighter-touch digital explainers and short clips to one or two more professional outputs where strategically useful. Given current market prices, professional video production can be costly, so this line should remain realistic and selective rather than assuming many polished videos. Indicative budget: EUR 8,000–12,000 over 4 years. 8. Event-related services for stakeholder workshops/webinars Venue/platform-related services, facilitation materials, interpretation if needed, and technical support linked to WP9-led engagement activities outside the final conference. Indicative budget: EUR 3,000–5,000 over 4 years. Suggested overall WP9 ask A sensible revised WP9 proposal could therefore be in the range of roughly: * Lean but credible scenario: EUR 45,000–50,000 * More comfortable / realistic scenario: EUR 55,000–65,000 ________________________________ From: Sassi, Franco <f.sassi@imperial.ac.uk> Sent: 07 April 2026 17:39 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu>; Loredana Marmora <lmarmora@isinnova.org> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: RE: Z-HEALTH request for cost estimates - deadline: April 7 Dear Dorota, Thank you for your message. Loredana is travelling this afternoon and may not be able to respond promptly to your message. However, to avoid keeping you on hold, I can tell you that we are actively working on the budget, trying to balance different demands. At the moment, but this may be subject to revision, we are working on an assumption of approximately 54 person months for EuroHealthNet. Adding travel and indirect costs, this comes to a total budget of approximately 550k. As I say, it’s all very provisional at this stage, but hopefully this will give you a ballpark reference. Please, do not hesitate to let us know if you would like more information at this stage. Franco From: Dorota Sienkiewicz via zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Sent: 07 April 2026 17:26 To: Loredana Marmora <lmarmora@isinnova.org> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: [Z-health-Mgmt] Re: Z-HEALTH request for cost estimates - deadline: April 7 CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, Thank you for your message. We have started making some preliminary internal estimates regarding possible “other costs” and subcontracting items linked to the activities we may carry out in the project. However, at this stage, these are still quite indicative, as we do not yet have full visibility on the overall budget allocation and person-months that may be foreseen for our organisation.
From our side, it would be very helpful to first have at least an indicative sense of the total budget envelope and/or PM allocation expected per partner. This would allow us to shape any estimates for subcontracting and other direct costs in a more realistic and proportionate way. Otherwise, there is a risk of building assumptions that may not match the personnel resources eventually available.
Could you perhaps share a little more detail on this point, if already available? Even an indicative range would be very useful for us in order to provide budget inputs that are sound and workable. Many thanks in advance, and of course we remain available to revert quickly once we have a clearer sense of the overall framework. Best regards, Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 07 April 2026 14:35 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Perfect. Thank you Dorota. Yes, I confirm that we still expect your estimates. Loredana Il giorno 7 apr 2026, alle ore 13:45, Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> ha scritto: Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs” and/or “subcontracting” (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
Dear Dorota and Caroline, Thank you very much for this. I will let Loredana incorporate the figures you have provided into the budget. We plan to share an update on the preparation of the proposal and preliminary budget allocations this afternoon. On your question, we are not planning a further consortium meeting before finalising the proposal, but we will invite everyone to make comments and editing suggestions on the proposal. I have a few specific requests for you, as follows: 1. For the "ambition" section, I would be grateful if you could send me one paragraph summarising our ambition in the area of dissemination, knowledge translation and impact generation. 2. For the "overall methodology" section I would be grateful if you could send a slightly longer text (a couple of paragraphs, half page maximum) written from a methodological angle, to go under the subtitle: "Towards scalable and sustainable intervention models: knowledge translation and institutionalisation" 3. WHO unfortunately will not participate in the proposal, because they would have needed a fully developed proposal several weeks ahead of the deadline. However, they have agreed that we mention in the proposal that we will be holding meeting with WHO and their national focal points, both at the intervention design stage and at the dissemination stage. Please, take the latter into account when revising your WP plans, and make sure you mention something along those lines. Thank you for your continued support. Franco From: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu> Sent: 10 April 2026 13:18 To: Sassi, Franco <f.sassi@imperial.ac.uk>; Loredana Marmora <lmarmora@isinnova.org> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Dear Loredana, dear Franco, With apologies for a slight delay, I would like to revert with the following, see below, in addition to the information shared by Franco already on the estimated budget/PM allocation for EuroHealthNet. Should there be any activities/products from the list that you think sit better within other WPs and would not need to be in our charge, please do let us know/take them out of the quotation. I look forward to hearing back from you. With regards Dorota Ps. Will there be any last meeting of the consortium to reflect on the pre-final Z-Health proposal before the submission date? I am also wondering if there is any final quality/coherence check planned, notably to have someone run through all the proposed WPs content to align the submissions? **** For WP9, we would propose a focused but realistic package of other costs and targeted subcontracting, reflecting the scope of work on communication, stakeholder engagement, dissemination, exploitation and sustainability across the full 4-year project. This proposal excludes costs related to the final project conference, which are expected to be covered separately in the broader project budget. It also assumes that some youth participation costs may sit partly under WP1/WP3, depending on how the consortium ultimately allocates responsibility for youth engagement and co-creation activities. The proposed costs are justified in particular by WP9's responsibility for the project website and digital content approach; communication materials and branding; youth-facing communication and engagement; stakeholder- and policy-facing dissemination products; and coordination with WP8 on visual/web-based foresight outputs. In addition, WP9 may need to provide a workable online infrastructure supporting stakeholder/youth-facing engagement activities linked to other WPs. Proposed subcontracting 1. Website development and technical maintenance support External provider to design, build and technically maintain the project website, including accessible structure, templates, analytics integration, security updates and support for publishing key outputs. Indicative budget: EUR 12,000 over 4 years. 2. Graphic design, accessibility and communication support External support for project branding, templates, infographics, policy brief layouts, social media assets, dissemination materials, and accessibility-conscious design of outputs from the outset. This would also cover visual support for selected outputs, including where relevant WP8-related visual/storyline products. Indicative budget: EUR 15,000 over 4 years. Proposed other costs 3. Website hosting, domain and related digital services Hosting, domain registration and essential related digital services needed to run the project website and support dissemination. Indicative budget: EUR 2,000 over 4 years. 4. Youth-facing online engagement tools and services Licences or purchased services for youth-oriented digital engagement, such as participatory workshop platforms, moderated online consultation formats, polling/survey tools, or similar tools to support advisory/co-creation and youth-facing dissemination. Indicative budget: EUR 8,000 over 4 years. 5. Youth participation support / contribution to communication materials (unless covered elsewhere under WP1/WP3) Support for meaningful youth participation in advisory, co-creation and engagement activities, including vouchers/honoraria/recognition and practical participation support where feasible and eligible. This could also help cover work with young people to review/adapt translations and to co-create communication materials, especially short-form digital content. Indicative budget: EUR 8,000-10,000 over 4 years. 6. Targeted digital dissemination and content creation support Support for youth-relevant and stakeholder-facing digital dissemination, including limited purchased promotion where appropriate, collaboration formats for social-media-facing outreach, and/or support for working with young contributors or content creators on short explainers, reels and similar lighter-touch materials. Indicative budget: EUR 5,000-8,000 over 4 years. 7. Audiovisual / multimedia production Production of selected multimedia outputs to support project visibility and dissemination. This could range from lighter-touch digital explainers and short clips to one or two more professional outputs where strategically useful. Given current market prices, professional video production can be costly, so this line should remain realistic and selective rather than assuming many polished videos. Indicative budget: EUR 8,000-12,000 over 4 years. 8. Event-related services for stakeholder workshops/webinars Venue/platform-related services, facilitation materials, interpretation if needed, and technical support linked to WP9-led engagement activities outside the final conference. Indicative budget: EUR 3,000-5,000 over 4 years. Suggested overall WP9 ask A sensible revised WP9 proposal could therefore be in the range of roughly: * Lean but credible scenario: EUR 45,000-50,000 * More comfortable / realistic scenario: EUR 55,000-65,000 ________________________________ From: Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> Sent: 07 April 2026 17:39 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: RE: Z-HEALTH request for cost estimates - deadline: April 7 Dear Dorota, Thank you for your message. Loredana is travelling this afternoon and may not be able to respond promptly to your message. However, to avoid keeping you on hold, I can tell you that we are actively working on the budget, trying to balance different demands. At the moment, but this may be subject to revision, we are working on an assumption of approximately 54 person months for EuroHealthNet. Adding travel and indirect costs, this comes to a total budget of approximately 550k. As I say, it's all very provisional at this stage, but hopefully this will give you a ballpark reference. Please, do not hesitate to let us know if you would like more information at this stage. Franco From: Dorota Sienkiewicz via zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Sent: 07 April 2026 17:26 To: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: [Z-health-Mgmt] Re: Z-HEALTH request for cost estimates - deadline: April 7 CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, Thank you for your message. We have started making some preliminary internal estimates regarding possible "other costs" and subcontracting items linked to the activities we may carry out in the project. However, at this stage, these are still quite indicative, as we do not yet have full visibility on the overall budget allocation and person-months that may be foreseen for our organisation.
From our side, it would be very helpful to first have at least an indicative sense of the total budget envelope and/or PM allocation expected per partner. This would allow us to shape any estimates for subcontracting and other direct costs in a more realistic and proportionate way. Otherwise, there is a risk of building assumptions that may not match the personnel resources eventually available.
Could you perhaps share a little more detail on this point, if already available? Even an indicative range would be very useful for us in order to provide budget inputs that are sound and workable. Many thanks in advance, and of course we remain available to revert quickly once we have a clearer sense of the overall framework. Best regards, Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 07 April 2026 14:35 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Perfect. Thank you Dorota. Yes, I confirm that we still expect your estimates. Loredana Il giorno 7 apr 2026, alle ore 13:45, Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> ha scritto: Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs" and/or "subcontracting" (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Franco I will work on those requests these days. And thank you for sending a detailed budget proposal last Friday - we will look into this as well and should we have any further comments we may be getting back to you in time. Best Dorota ________________________________ From: Sassi, Franco <f.sassi@imperial.ac.uk> Sent: 10 April 2026 14:33 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu>; Loredana Marmora <lmarmora@isinnova.org> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: RE: Z-HEALTH request for cost estimates - deadline: April 7 Dear Dorota and Caroline, Thank you very much for this. I will let Loredana incorporate the figures you have provided into the budget. We plan to share an update on the preparation of the proposal and preliminary budget allocations this afternoon. On your question, we are not planning a further consortium meeting before finalising the proposal, but we will invite everyone to make comments and editing suggestions on the proposal. I have a few specific requests for you, as follows: 1. For the “ambition” section, I would be grateful if you could send me one paragraph summarising our ambition in the area of dissemination, knowledge translation and impact generation. 2. For the “overall methodology” section I would be grateful if you could send a slightly longer text (a couple of paragraphs, half page maximum) written from a methodological angle, to go under the subtitle: “Towards scalable and sustainable intervention models: knowledge translation and institutionalisation” 3. WHO unfortunately will not participate in the proposal, because they would have needed a fully developed proposal several weeks ahead of the deadline. However, they have agreed that we mention in the proposal that we will be holding meeting with WHO and their national focal points, both at the intervention design stage and at the dissemination stage. Please, take the latter into account when revising your WP plans, and make sure you mention something along those lines. Thank you for your continued support. Franco From: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu> Sent: 10 April 2026 13:18 To: Sassi, Franco <f.sassi@imperial.ac.uk>; Loredana Marmora <lmarmora@isinnova.org> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Dear Loredana, dear Franco, With apologies for a slight delay, I would like to revert with the following, see below, in addition to the information shared by Franco already on the estimated budget/PM allocation for EuroHealthNet. Should there be any activities/products from the list that you think sit better within other WPs and would not need to be in our charge, please do let us know/take them out of the quotation. I look forward to hearing back from you. With regards Dorota Ps. Will there be any last meeting of the consortium to reflect on the pre-final Z-Health proposal before the submission date? I am also wondering if there is any final quality/coherence check planned, notably to have someone run through all the proposed WPs content to align the submissions? **** For WP9, we would propose a focused but realistic package of other costs and targeted subcontracting, reflecting the scope of work on communication, stakeholder engagement, dissemination, exploitation and sustainability across the full 4-year project. This proposal excludes costs related to the final project conference, which are expected to be covered separately in the broader project budget. It also assumes that some youth participation costs may sit partly under WP1/WP3, depending on how the consortium ultimately allocates responsibility for youth engagement and co-creation activities. The proposed costs are justified in particular by WP9’s responsibility for the project website and digital content approach; communication materials and branding; youth-facing communication and engagement; stakeholder- and policy-facing dissemination products; and coordination with WP8 on visual/web-based foresight outputs. In addition, WP9 may need to provide a workable online infrastructure supporting stakeholder/youth-facing engagement activities linked to other WPs. Proposed subcontracting 1. Website development and technical maintenance support External provider to design, build and technically maintain the project website, including accessible structure, templates, analytics integration, security updates and support for publishing key outputs. Indicative budget: EUR 12,000 over 4 years. 2. Graphic design, accessibility and communication support External support for project branding, templates, infographics, policy brief layouts, social media assets, dissemination materials, and accessibility-conscious design of outputs from the outset. This would also cover visual support for selected outputs, including where relevant WP8-related visual/storyline products. Indicative budget: EUR 15,000 over 4 years. Proposed other costs 3. Website hosting, domain and related digital services Hosting, domain registration and essential related digital services needed to run the project website and support dissemination. Indicative budget: EUR 2,000 over 4 years. 4. Youth-facing online engagement tools and services Licences or purchased services for youth-oriented digital engagement, such as participatory workshop platforms, moderated online consultation formats, polling/survey tools, or similar tools to support advisory/co-creation and youth-facing dissemination. Indicative budget: EUR 8,000 over 4 years. 5. Youth participation support / contribution to communication materials (unless covered elsewhere under WP1/WP3) Support for meaningful youth participation in advisory, co-creation and engagement activities, including vouchers/honoraria/recognition and practical participation support where feasible and eligible. This could also help cover work with young people to review/adapt translations and to co-create communication materials, especially short-form digital content. Indicative budget: EUR 8,000–10,000 over 4 years. 6. Targeted digital dissemination and content creation support Support for youth-relevant and stakeholder-facing digital dissemination, including limited purchased promotion where appropriate, collaboration formats for social-media-facing outreach, and/or support for working with young contributors or content creators on short explainers, reels and similar lighter-touch materials. Indicative budget: EUR 5,000–8,000 over 4 years. 7. Audiovisual / multimedia production Production of selected multimedia outputs to support project visibility and dissemination. This could range from lighter-touch digital explainers and short clips to one or two more professional outputs where strategically useful. Given current market prices, professional video production can be costly, so this line should remain realistic and selective rather than assuming many polished videos. Indicative budget: EUR 8,000–12,000 over 4 years. 8. Event-related services for stakeholder workshops/webinars Venue/platform-related services, facilitation materials, interpretation if needed, and technical support linked to WP9-led engagement activities outside the final conference. Indicative budget: EUR 3,000–5,000 over 4 years. Suggested overall WP9 ask A sensible revised WP9 proposal could therefore be in the range of roughly: * Lean but credible scenario: EUR 45,000–50,000 * More comfortable / realistic scenario: EUR 55,000–65,000 ________________________________ From: Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> Sent: 07 April 2026 17:39 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: RE: Z-HEALTH request for cost estimates - deadline: April 7 Dear Dorota, Thank you for your message. Loredana is travelling this afternoon and may not be able to respond promptly to your message. However, to avoid keeping you on hold, I can tell you that we are actively working on the budget, trying to balance different demands. At the moment, but this may be subject to revision, we are working on an assumption of approximately 54 person months for EuroHealthNet. Adding travel and indirect costs, this comes to a total budget of approximately 550k. As I say, it’s all very provisional at this stage, but hopefully this will give you a ballpark reference. Please, do not hesitate to let us know if you would like more information at this stage. Franco From: Dorota Sienkiewicz via zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Sent: 07 April 2026 17:26 To: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: [Z-health-Mgmt] Re: Z-HEALTH request for cost estimates - deadline: April 7 CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, Thank you for your message. We have started making some preliminary internal estimates regarding possible “other costs” and subcontracting items linked to the activities we may carry out in the project. However, at this stage, these are still quite indicative, as we do not yet have full visibility on the overall budget allocation and person-months that may be foreseen for our organisation.
From our side, it would be very helpful to first have at least an indicative sense of the total budget envelope and/or PM allocation expected per partner. This would allow us to shape any estimates for subcontracting and other direct costs in a more realistic and proportionate way. Otherwise, there is a risk of building assumptions that may not match the personnel resources eventually available.
Could you perhaps share a little more detail on this point, if already available? Even an indicative range would be very useful for us in order to provide budget inputs that are sound and workable. Many thanks in advance, and of course we remain available to revert quickly once we have a clearer sense of the overall framework. Best regards, Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 07 April 2026 14:35 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Perfect. Thank you Dorota. Yes, I confirm that we still expect your estimates. Loredana Il giorno 7 apr 2026, alle ore 13:45, Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> ha scritto: Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs” and/or “subcontracting” (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
Thank you Dorota, we will need any remaining contributions by tomorrow at the latest. We will circulate a version of the proposal by email at the end of the morning today, and I would be grateful if you could add your contributions there in track changes mode. Thank you. Franco From: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu> Sent: 13 April 2026 08:54 To: Sassi, Franco <f.sassi@imperial.ac.uk>; Loredana Marmora <lmarmora@isinnova.org> Cc: David Hargitt <d.hargitt@eurohealthnet.eu>; Caroline Costongs <c.costongs@eurohealthnet.eu>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Dear Franco I will work on those requests these days. And thank you for sending a detailed budget proposal last Friday - we will look into this as well and should we have any further comments we may be getting back to you in time. Best Dorota ________________________________ From: Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> Sent: 10 April 2026 14:33 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: RE: Z-HEALTH request for cost estimates - deadline: April 7 Dear Dorota and Caroline, Thank you very much for this. I will let Loredana incorporate the figures you have provided into the budget. We plan to share an update on the preparation of the proposal and preliminary budget allocations this afternoon. On your question, we are not planning a further consortium meeting before finalising the proposal, but we will invite everyone to make comments and editing suggestions on the proposal. I have a few specific requests for you, as follows: 1. For the "ambition" section, I would be grateful if you could send me one paragraph summarising our ambition in the area of dissemination, knowledge translation and impact generation. 2. For the "overall methodology" section I would be grateful if you could send a slightly longer text (a couple of paragraphs, half page maximum) written from a methodological angle, to go under the subtitle: "Towards scalable and sustainable intervention models: knowledge translation and institutionalisation" 3. WHO unfortunately will not participate in the proposal, because they would have needed a fully developed proposal several weeks ahead of the deadline. However, they have agreed that we mention in the proposal that we will be holding meeting with WHO and their national focal points, both at the intervention design stage and at the dissemination stage. Please, take the latter into account when revising your WP plans, and make sure you mention something along those lines. Thank you for your continued support. Franco From: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> Sent: 10 April 2026 13:18 To: Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>>; Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Dear Loredana, dear Franco, With apologies for a slight delay, I would like to revert with the following, see below, in addition to the information shared by Franco already on the estimated budget/PM allocation for EuroHealthNet. Should there be any activities/products from the list that you think sit better within other WPs and would not need to be in our charge, please do let us know/take them out of the quotation. I look forward to hearing back from you. With regards Dorota Ps. Will there be any last meeting of the consortium to reflect on the pre-final Z-Health proposal before the submission date? I am also wondering if there is any final quality/coherence check planned, notably to have someone run through all the proposed WPs content to align the submissions? **** For WP9, we would propose a focused but realistic package of other costs and targeted subcontracting, reflecting the scope of work on communication, stakeholder engagement, dissemination, exploitation and sustainability across the full 4-year project. This proposal excludes costs related to the final project conference, which are expected to be covered separately in the broader project budget. It also assumes that some youth participation costs may sit partly under WP1/WP3, depending on how the consortium ultimately allocates responsibility for youth engagement and co-creation activities. The proposed costs are justified in particular by WP9's responsibility for the project website and digital content approach; communication materials and branding; youth-facing communication and engagement; stakeholder- and policy-facing dissemination products; and coordination with WP8 on visual/web-based foresight outputs. In addition, WP9 may need to provide a workable online infrastructure supporting stakeholder/youth-facing engagement activities linked to other WPs. Proposed subcontracting 1. Website development and technical maintenance support External provider to design, build and technically maintain the project website, including accessible structure, templates, analytics integration, security updates and support for publishing key outputs. Indicative budget: EUR 12,000 over 4 years. 2. Graphic design, accessibility and communication support External support for project branding, templates, infographics, policy brief layouts, social media assets, dissemination materials, and accessibility-conscious design of outputs from the outset. This would also cover visual support for selected outputs, including where relevant WP8-related visual/storyline products. Indicative budget: EUR 15,000 over 4 years. Proposed other costs 3. Website hosting, domain and related digital services Hosting, domain registration and essential related digital services needed to run the project website and support dissemination. Indicative budget: EUR 2,000 over 4 years. 4. Youth-facing online engagement tools and services Licences or purchased services for youth-oriented digital engagement, such as participatory workshop platforms, moderated online consultation formats, polling/survey tools, or similar tools to support advisory/co-creation and youth-facing dissemination. Indicative budget: EUR 8,000 over 4 years. 5. Youth participation support / contribution to communication materials (unless covered elsewhere under WP1/WP3) Support for meaningful youth participation in advisory, co-creation and engagement activities, including vouchers/honoraria/recognition and practical participation support where feasible and eligible. This could also help cover work with young people to review/adapt translations and to co-create communication materials, especially short-form digital content. Indicative budget: EUR 8,000-10,000 over 4 years. 6. Targeted digital dissemination and content creation support Support for youth-relevant and stakeholder-facing digital dissemination, including limited purchased promotion where appropriate, collaboration formats for social-media-facing outreach, and/or support for working with young contributors or content creators on short explainers, reels and similar lighter-touch materials. Indicative budget: EUR 5,000-8,000 over 4 years. 7. Audiovisual / multimedia production Production of selected multimedia outputs to support project visibility and dissemination. This could range from lighter-touch digital explainers and short clips to one or two more professional outputs where strategically useful. Given current market prices, professional video production can be costly, so this line should remain realistic and selective rather than assuming many polished videos. Indicative budget: EUR 8,000-12,000 over 4 years. 8. Event-related services for stakeholder workshops/webinars Venue/platform-related services, facilitation materials, interpretation if needed, and technical support linked to WP9-led engagement activities outside the final conference. Indicative budget: EUR 3,000-5,000 over 4 years. Suggested overall WP9 ask A sensible revised WP9 proposal could therefore be in the range of roughly: * Lean but credible scenario: EUR 45,000-50,000 * More comfortable / realistic scenario: EUR 55,000-65,000 ________________________________ From: Sassi, Franco <f.sassi@imperial.ac.uk<mailto:f.sassi@imperial.ac.uk>> Sent: 07 April 2026 17:39 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: RE: Z-HEALTH request for cost estimates - deadline: April 7 Dear Dorota, Thank you for your message. Loredana is travelling this afternoon and may not be able to respond promptly to your message. However, to avoid keeping you on hold, I can tell you that we are actively working on the budget, trying to balance different demands. At the moment, but this may be subject to revision, we are working on an assumption of approximately 54 person months for EuroHealthNet. Adding travel and indirect costs, this comes to a total budget of approximately 550k. As I say, it's all very provisional at this stage, but hopefully this will give you a ballpark reference. Please, do not hesitate to let us know if you would like more information at this stage. Franco From: Dorota Sienkiewicz via zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Sent: 07 April 2026 17:26 To: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: [Z-health-Mgmt] Re: Z-HEALTH request for cost estimates - deadline: April 7 CAUTION: This message came from outside Imperial. Do not click links or open attachments unless you recognise the sender and were expecting this email. Dear Loredana, Thank you for your message. We have started making some preliminary internal estimates regarding possible "other costs" and subcontracting items linked to the activities we may carry out in the project. However, at this stage, these are still quite indicative, as we do not yet have full visibility on the overall budget allocation and person-months that may be foreseen for our organisation.
From our side, it would be very helpful to first have at least an indicative sense of the total budget envelope and/or PM allocation expected per partner. This would allow us to shape any estimates for subcontracting and other direct costs in a more realistic and proportionate way. Otherwise, there is a risk of building assumptions that may not match the personnel resources eventually available.
Could you perhaps share a little more detail on this point, if already available? Even an indicative range would be very useful for us in order to provide budget inputs that are sound and workable. Many thanks in advance, and of course we remain available to revert quickly once we have a clearer sense of the overall framework. Best regards, Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 07 April 2026 14:35 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> Cc: David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>>; zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Re: Z-HEALTH request for cost estimates - deadline: April 7 Perfect. Thank you Dorota. Yes, I confirm that we still expect your estimates. Loredana Il giorno 7 apr 2026, alle ore 13:45, Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>> ha scritto: Dear Loredana I hope my mail finds you well. I don't think EuroHealthNet has come back to your request yet due to the Easter break; so just to make sure you can expect something from us shortly. Until then Dorota ________________________________ From: Loredana Marmora <lmarmora@isinnova.org<mailto:lmarmora@isinnova.org>> Sent: 01 April 2026 16:15 To: Dorota Sienkiewicz <d.sienkiewicz@eurohealthnet.eu<mailto:d.sienkiewicz@eurohealthnet.eu>>; David Hargitt <d.hargitt@eurohealthnet.eu<mailto:d.hargitt@eurohealthnet.eu>>; Caroline Costongs <c.costongs@eurohealthnet.eu<mailto:c.costongs@eurohealthnet.eu>> Cc: zhealth-mgmt <zhealth-mgmt@imperial.ac.uk<mailto:zhealth-mgmt@imperial.ac.uk>> Subject: Z-HEALTH request for cost estimates - deadline: April 7 Dear All, as announced during the call, we are currently working on the project budget. We will soon share a proposal based on top-down estimates of person-months (PMs) and travel costs, particularly for horizontal activities (e.g., project meetings, final conference, etc.). To help us finalize the budget, we would appreciate if you could provide an estimate of any "other costs" and/or "subcontracting" (if any) related to the activities you will carry out within the project, including a brief description for each cost item. We will do our best to accommodate your requests in the budget that will be circulated shortly. Please send us your contributions by April 7. Thank you for your cooperation. Best regards, Loredana
participants (3)
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Dorota Sienkiewicz
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Loredana Marmora
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Sassi, Franco