******************* This email originates from outside Imperial. Do not click on links and attachments unless you recognise the sender. If you trust the sender, add them to your safe senders list https://spam.ic.ac.uk/SpamConsole/Senders.aspx to disable email stamping for this address. ******************* Update! AGM moved to Thursday 20th February!! We are moving the AGM back one week so there's more time to consider the roles you might want to run for, prepare some speeches and chat to the current committee about roles! *Imperial College Caving Club AGM* *🎉Thursday 20/02/2025 🎉* Yes, this is a *deliberate* change in the date. I definitely *can read*, and *did not *get the date wrong... 😅 Until Erica saves me from my next mistake, Yours, Chris On Wed, 5 Feb 2025 at 17:21, Imperial College Caving Club < ic.caving@gmail.com> wrote:
Please be warned - this is *not* your *typical* meeting! This is our *annual general *meeting!
*Our Annual General Meeting will take place Next week! *
*Tuesday 12th February in the Union Bar from 6pm!*
This year, *Voting is ONLINE!* This means* you must* *Nominate Yourself* before February 28th in order to run.
*Read more* about the Union election process and deadlines *here: *Elections | Imperial College Union <https://www.imperialcollegeunion.org/activities/committee-support-hub/elections>
*This is a lengthy email, so to keep you reading, I am offering 2 megapints (or equivalent value in non-alcoholic alternatives (food included!)) to whoever spots the most typos in my email! (T's&C's: currently serving committee members and lags are excluded from participation!).*
So, What is the AGM?
At the AGM we will present reports on the activities of the club, followed by discussions, speeches, and questions regarding the new committee positions and present some awards. This is a sociable event and we really encourage you to come along to have a say in the future of the club. It's always good to have more people on the committee and a lot of the roles require no experience and very little work. So come along, and give a speech, listen to some speeches to help your campaign!
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Wow! How can I run for committee?
Voting is online this year for all clubs, and you can nominate yourself online between Monday 10th and Friday 28th February. Voting is open 10-13th March. So at the AGM you can state your intent to run for positions and give a speech if you like, or if you're uncertain about any roles, you can ask questions and discuss the roles responsibilities. Everything is generally very informal and relaxed, while we encourage and hope so see people run for positions and give speeches, we adapt to whatever our members hope to get out of the meeting.
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Www! Awards you say??
Yes! We have 3, and they are:
*For Evans Sake*: Creative Use of Bodily Fluids Named in honour of the two brothers who dragged ICCC kicking & screaming up to its current international exploration glory, while retaining an ever present connection with their bodily needs. Awarded for most creative use of a bodily fluid. The award consists of 'Bob the Turd', a large coprolite (fossilised crap) found by Goaty in the Moroccan High-Atlas and dating from the Jurassic era, most likely produced by a Shark.
*Herman Herz*: Lucky Escape while Caving This award is named for a mohican-wearing old-lag who stopped caving the day his nine lives were used up, having survived some stupendously hazardous situations (both self-inflicted and thus avoidable, and sheer Acts of God). This is awarded for lucky escapes while caving
*Prose and cons:* The Best Trip Report
Following a year of incredible storytelling, epic journeys of danger, frustration, perseverance, and friendship crafted into multiple page masterpieces, we felt the need to decorate our amazing writers! This award goes to the writer of everyone's favorite trip report of the year.
Find out more about previous winners here: Library | Imperial College Caving Club <https://imperialcaving.com/page/library>
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Hmmm. What can I run for?
Well dear reader, I am glad you asked! all committee positions are up for grabs, they are:
*President* (Chris): The roles of the president depends a great deal on the committee, and how good the president is at delegating. At the end of the day, the president makes most of the decisions by the time honoured tradition of arbitrary totalitarianism. 6.4 The President shall organise trips; setting the dates, deciding which caves to do, who goes on the trip. 6.5 The President shall be responsible for communicating upcoming trips to members and keeping track of the trip participants. 6.6 The President shall be responsible for arranging drivers to come on trips and ensuring that people capable of driving union buses take the tests so they can do so. 6.7 The President shall be responsible for deciding what new equipment needs to be purchased each year. 6.8 The President shall be responsible for representing the club to our management group and the union in general.
*Treasurer* (Julien): The treasurer has quite an involved job. Main things involve paying the huts, paying for equipment, keeping track of debts and budgeting. 6.9 The Junior Treasurer shall be responsible for day to day finances. 6.10 The Junior Treasurer shall ensure that people pay for trips and any other services or goods they purchase from the club. 6.11 The Junior Treasurer shall be responsible for budgeting each year.
*Secretary* (Erica) Apply for permits, book huts, reserve rooms at the Union - email makes it easy, so if you're on top of your inbox, this'll be a breeze. 6.12 The Secretary shall acquire hut bookings, book the minibuses, and cave permits as requested by the president.
6.13 The Secretary shall be responsible for organising Harlington and other grant applications for the club. 6.14 The Secretary shall represent us to the Council of Higher Education Caving Clubs, the British Caving Association and any other caving organisations outside the union.
*Tackle Master* (Laura): Stores consist of 20% gear and 80% mud. Are you brave enough to swing that ratio (in either direction)? Equipment is important - anticipating the needs of the club and purchasing appropriately is vital to the running of the club. You'll work closely with the president and treasurer. 6.16 The Tackle Master shall ensure equipment is stored and maintained correctly. 6.17 The Tackle Master shall ensure equipment is safe to use. 6.18 The Tackle Master shall perform yearly inventory of caving stores.
*Tours Secretary* (Ben) An old member once made this role up some years ago because "they" (he) was terrified of relinquishing power. It seems the only requirement for the role is a unique approach to fulfilling it – Easter Tour is your time to shine.
*Social Secretary* (Thurston)
Like any good family gathering all our socials require some level of organisation - you could be the human to do this. Benefits include dictatorial power over social activities. Strange posters and incoherent emails optional but appreciated.
*Media officer* (Salwa)
The media officer has the responsibility of promoting club activities to unsuspecting victims, and make it known that there is in fact some enjoyment to be found underground. Exactly which medium they wish to use to achieve this is largely up to them. They should also let people know about the existence of the websites and procure trip reports for it through whatever intimidation tactics necessary (Although this has mainly fallen to Ben due to his general enthusiasm)
*Webmaster *(Wojtek)
Our website is (genuinely) among the best of any CSP, and it requires someone to maintain its beauty. This involves squashing bugs, updating graphics, and occasionally migrating it to a new server when the union suddenly decides the server space we’ve been given for years and years shall now be taken away arbitrarily.
*Health and Safety Officer *(Vallery)
The ideal role for someone who would like to familiarise themselves with committee proceedings but doesn’t want major responsibility, the health and safety officer is in charge of keeping med kits stocked, safety equipment readily available and do the odd job like having the tree training tree approved.
*Welfare officer *(you?)
Health and safety? Bah! Nonsense! Who needs a gauze and bandage when you could just meditate? Jokes aside, this is a new (and unoccupied) role we hope to fill and better define next year - are you willing to do it?
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To recap:
- Voting is *Online* and you *must nomnate yourself * to run. nominations *open on Mnday*, and the *Close in 3 weeks*. - The AGM * is fun! *We have booked the *Whole Union Bar* just for us! We will chat about the year so far, and our plans for the future. - Run for Committee!! There's lots of different roles with varying duties and levels of responsibilities. Come and find out what role is right for you! - There are Awrds to be won! There is still time to write the year's best trip report! - Do not fear - I will send *Several* reminders about nominating yourself!
Until the presidental power is stolen from me,
Yours,
Chris -- Imperial College Caving Club <https://imperialcaving.com/>
-- Imperial College Caving Club <https://imperialcaving.com/>