******************* This email originates from outside Imperial. Do not click on links and attachments unless you recognise the sender. If you trust the sender, add them to your safe senders list https://spam.ic.ac.uk/SpamConsole/Senders.aspx to disable email stamping for this address. ******************* Hi All, *TL;DR: We'll be holding a virtual AGM next month. Vote with your preferred day(s) in the poll <http://www.strawpoll.me/42667413>. See timetable of important dates if you want to run for any of our roles, nominate yourself via this link <https://vote.union.ic.ac.uk/login.php> (https://vote.union.ic.ac.uk/login.php <https://vote.union.ic.ac.uk/login.php>) and respond to this email to say what you're running for + your manifesto. A second email will be sent soon showcasing manifestos and with details on the time, platform and most popular date.* It's almost March again (or is just *still* March?). This year the union have decided that all elections must be held through their eVoting system on eactivites, which can only be accessed by current students, and not lifelong or associate union members. So we're not doing that. Instead we'll hold our own alumni-inclusive AGM beforehand, and then the handful of people who are eligible to vote will cast votes representatively via eactivities. Please indicate your preferred date for the AGM in this poll: https://www.strawpoll.me/42667413 . If you don't have a preference, tick all of them. ________________________________ *Timetable of important dates:* *Nominations close* - Friday *5th March 12pm* (noon). Nominate yourself here: https://vote.union.ic.ac.uk/login.php *Deadline for manifestos* - Tuesday *9th March 2pm* on vote.union.ic.ac.uk Union *eVoting opens* - Monday *15th March* Union *eVoting closes* - Thursday *18th March* _________________________________ *The usual election info -* *parts in bold are specific to this year. * As per our constitution the elections are by single transferable vote. All full members of the club are eligible to vote. *As the AGM is virtual this is going to take place by poll* with the links sent in the chat of the platform we'll be using. *We're all sick to death of video calls, but this one is important and should be fun! * Major and obvious Caveat: you can't run for a position if you're not going to be studying at Imperial for the whole of next year. Positions run from August 1st to July 31st - the overlap with Slovenia is coincidentally and carefully planned. Traditionally the retiring president must hide underground for the night whilst the new president stalks the surface, lusting for blood. *If no one currently at Imperial is interested in the secretary role this year, we are willing to elect a fakeretary paired with a secret secretary, who can be an alumnus or associate member. The fakeretary will run for the role on eActivities and do room bookings (if possible by that time) while the secret secretary does the actual job. * So if you're going to stay at Imperial next year then you should definitely run for a position. Below are the descriptions - contact the person in brackets for more information. *Manifestos are encouraged! The union deadline for nominations is the 5th March at 12pm, and for manifestos 9th March at 12pm. * *President* (Úna): The role of the president depends a great deal on the committee, and how good the president is at delegating. At the end of the day, the president makes most of the decisions by the time honoured tradition of arbitrary totalitarianism. 6.4 The President shall organise trips; setting the dates, booking the minibuses, deciding which caves to do. 6.5 The President shall be responsible for communicating upcoming trips to members and keeping track of the trip participants. 6.6 The President shall be responsible for arranging drivers to come on trips and ensuring that people capable of driving union buses take the tests so they can do so. 6.7 The President shall be responsible for deciding what new equipment needs to be purchased each year. 6.8 The President shall be responsible for representing the club to our management group and the union in general. *Treasurer* (Zaeem): The treasurer has quite an involved job. Main things involve paying the huts, paying for equipment, keeping track of debts and budgeting. 6.9 The Junior Treasurer shall be responsible for day to day finances. 6.10 The Junior Treasurer shall ensure that people pay for trips and any other services or goods they purchase from the club. 6.11 The Junior Treasurer shall be responsible for budgeting each year. *Secretary* (Matti) Apply for permits, book huts, reserve rooms at the Union - email makes it easy, so if you're on top of your inbox, this'll be a breeze. 6.12 The Secretary shall acquire hut bookings and cave permits as requested by the president. 6.13 The Secretary shall be responsible for organising Harlington and other grant applications for the club. 6.14 The Secretary shall represent us to the Council of Higher Education Caving Clubs, the British Caving Association and any other caving organisations outside the union. 6.15 The Secretary shall be responsible for the upkeep of the club website. *Tackle Master* (Ana): Stores comprises of 20% gear and 80% mud. Are you brave enough to swing that ratio (in either direction)? Equipment is important - anticipating the needs of the club and purchasing appropriately is vital to the running of the club. You'll work closely with the president and treasurer. 6.16 The Tackle Master shall ensure equipment is stored and maintained correctly. 6.17 The Tackle Master shall ensure equipment is safe to use. 6.18 The Tackle Master shall perform yearly inventory of caving stores. *Tours Secretary* (Ben Richards) Rhys made this role up some years ago because he was terrified of relinquishing power. He set a powerful precedent, organising a massively overfunded three week expedition to the other side of the world. It seems the only requirement for the role is a unique approach to fulfilling it. *Social Secretary* (Max) Like any good family gathering all our socials require some level of organisation - you could be the human to do this. Benefits include dictatorial power over the social activities. *Health& Safety Officer *(Max) The health& safety officer is responsible for making sure the club first aid kits are properly stocked with painkillers, tampons etc, and making sure every leader has one. And generally watching out for precarious freshers at tree training. *Propaganda officer - This will be "Medical officer" on eActivities because I forgot to change it. Whoops.* (Diss) An addition that has proved highly useful in recent years. The role is to drag reports out of resisting people and put them on the website. ___________________________________ *Awards*: *Obviously the awards will be harder to decide given that very few of us have actually been caving at all over the last year. But if you can think of someone to nominate for any worthy non-caving creative uses of bodily fluids or lucky escapes, do so! * *For Evans Sake*: Creative Use of Bodily Fluids Named in honour of the two brothers who dragged ICCC kicking & screaming up to its current international exploration glory, while retaining an ever present connection with their bodily needs. Awarded for most creative use of a bodily fluid. The award consists of 'Bob the Turd', a large coprolite (fossilised crap) found by Goaty in the Moroccon High-Atlas and dating from the Jurassic era, most likely produced by a Shark. *Herman Herz*: Lucky Escape while Caving Named after a mohican-wearing old-lag who stopped caving the day his nine lives were used up. Awarded for lucky escapes while caving - As flies to wanton boys are we to the caving gods. (Gloucester, as he prepares to jump off a cliff without his descender rigged properly). __________________________________________________________ See you there! Yours 'til I'm no longer bitter about my presidency of nothing, Úna -- Imperial College Caving Club <http://union.ic.ac.uk/caving>