FYI From: Wigley, Fraser Sent: 13 December 2017 16:25 To: Building, Royal College of Science <est-royal-college-of-science-dl@imperial.ac.uk<mailto:est-royal-college-of-science-dl@imperial.ac.uk>>; Building, Sir Alexander Fleming <est-sir-alexander-fleming-building-dl@imperial.ac.uk<mailto:est-sir-alexander-fleming-building-dl@imperial.ac.uk>>; Building, Chemistry <est-chemistry-dl@imperial.ac.uk<mailto:est-chemistry-dl@imperial.ac.uk>>; Building, Sir Ernst Chain Building <est-sir-ernst-chain-building-dl@imperial.ac.uk<mailto:est-sir-ernst-chain-building-dl@imperial.ac.uk>>; Building, Flowers <est-flowers-building-dl@imperial.ac.uk<mailto:est-flowers-building-dl@imperial.ac.uk>> Subject: Estates Operations Christmas Arrangements Estates Operations Christmas Arrangements College closes 23 December 2017, re-opening on 2 January 2018 If you work in an NHS building please check with the NHS for local arrangements or speak to your Building Manager<http://www.imperial.ac.uk/estates-facilities/about-us/our-teams/buildings-managers/>. Reducing our environmental impact Electricity use outside normal work hours is over 50% of consumption on a working day, suggesting that there are opportunities to reduce our environmental impact over the holiday period. Estates Operations contributes by reducing heating and levels of ventilation in non-critical areas. (As a result buildings will be colder than usual - please dress appropriately.) You can make your own contribution by working with your colleagues to agree who will: * Turn down radiator thermostats and turn off local air conditioning. * Shut windows, curtains and blinds to retain heat. * Switch off printers and photocopiers and kitchen water boilers. * Turn off laboratory instruments. * Switch off lighting. * Close fume cupboards and turning off the internal lighting. Where practical, combine equipment in one fume cupboard rather than leaving several on. * Turn off PCs - if you want to work from home, put the PC to sleep and wake it remotely - find details here<https://imperial.service-now.com/ict/faq.do?sysparm_document_key=kb_knowledge,435725c7f518fc807dff8fd2178ddf7e>. * Turn off AV equipment in meeting rooms, seminar rooms and lecture theatres. * Disconnect mobile phone charges, laptop power cables and battery chargers. If you need help to arrange any of the above contact your Building Manager<http://www.imperial.ac.uk/estates-facilities/about-us/our-teams/buildings-managers/>. Housekeeping To minimise the risk of floods and fires: * Remove waste (especially combustibles such as paper and card). * Unplug portable or temporary heaters. * Unplug non-essential electrical equipment from the mains. * Disconnect laboratory equipment from the water supply. * Check for dripping taps and get them fixed before the holiday (48000 or Customer Services Centre<http://www.imperial.ac.uk/estates-facilities/security/campus-emergency-contacts/>). * If you manage a laboratory or workshop area and you would like us to contact you in the event of emergency please make sure your Building Manager<http://www.imperial.ac.uk/estates-facilities/about-us/our-teams/buildings-managers/> has your contact details. Hot works permit applications<http://www.imperial.ac.uk/estates-facilities/contractors/permit-to-work/> must be received by midday Wednesday 20 December. No approval - no work! Reception and Security Arrangements Reception Desks will close at 16:00 and re-open at normal time on 2 January. Access to College buildings will be restricted from 18:00 Friday 22 December 2017 to 07:00 Tuesday 2 January 2018. If you need be at work on Christmas Day or New Year's Day, contact your Head of Department, who should contact Security<mailto:id.card@imperial.ac.uk> for authorisation. For emergency access, the Security Control Room can be contacted on 0207 589 1000, extension 48910. If you do need to be at work we suggest you programme your local emergency numbers into your mobile phone - you can find them here<http://www.imperial.ac.uk/estates-facilities/security/campus-emergency-contacts/>. The Security Control Office will be staffed 24/7 - 020 7589 1000. Maintenance, Cleaning and Waste Services Standby engineers will be on call in the event of emergency and can be contacted on 48000. Defects reported online<http://www.imperial.ac.uk/estates-facilities/customer-services-centre/report-issue/> will not be logged until 2 January. Hammersmith campus will operate a maintenance service throughout the closure period. Contact them on extension 32418 and via the switchboard. (For Burlington Danes call 48000.) Unless you have made arrangements with us, there will be no cleaning or waste removal services over the closure period. Post Arrangements There will be no post services between 25 December and 1 January - normal service will resume 2 January. And finally ... The Estates Operations Team wishes you a Happy Christmas and we look forward to working with you in 2018.